Membership Agreement

October 2019

Membership Features

Below are some, but not all, of the benefits members receive as part of their membership:

Drop-In / Day Use ($25 / day)

  • Access to high-speed wireless internet
  • Day use of open coworking space and conference room (as available)
  • Monday – Friday, 8:00AM – 6:00PM
  • Free coffee/tea

Basic Coworking Plan ($149 / month)

  • Access to high-speed wireless internet
  • 24/7 access to open coworking space
  • PO Box and mailing address
  • Free coffee/tea
  • 6 month minimum

Standard Coworking Plan ($199 / month)

  • Access to high-speed wired and wireless internet
  • 10 hours use of conference room (as available)
  • 24/7 Access
  • Four days per calendar month use of private furnished day office
  • PO Box and mailing address
  • Free coffee/tea
  • 6 month minimum

Private / Dedicated Office Plan ($395 / month)

  • Access to high-speed wired and wireless internet
  • 20 hours use of conference room (as available)
  • 24/7 Access
  • Private / dedicated office
  • PO Box and mailing address
  • Free coffee/tea
  • 12 month minimum

Terms of Use

  1. Acceptance of Agreement:

    The Services SmartOffice Northwest, LLC (SONW) provides to you, the undersigned Member, including but not limited to building access, use of office space, access to Internet, and the other Services, are subject to the following Membership Agreement (the Agreement). This Agreement will be posted online and made available upon request. Members will abide by the Agreement, as well as other terms determined by SONW representatives, which may be communicated verbally, by email or written notice. SONW reserves the right to add, delete or amend the Agreement at our reasonable discretion without notice to Members. Members continued use (membership) of SONW facilities and services following any changes to the Agreement constitutes your acceptance of such new term(s).

  2. Descriptions of Services

    SONW may provide you with access to office space, work-stations, Internet access, office equipment, conference space, private mailbox (Standard and Dedicated Plans only), knowledge resources and any other services that maybe offered from time to time (collectively, Services). The Services at all times are subject to the Agreement.

  3. No Unlawful or Prohibited Use

    As a condition of your use of the Services, you will not use the Services for any purpose that is unlawful or prohibited by these terms, conditions and notices. You may not use the Services in any manner that could damage, disable, overburden, or impair any SONW systems, or the network(s) connected to any SONW server, or interfere with any other party’s use and enjoyment of any Services. You may not attempt to gain unauthorized access to any Services, or accounts, computer systems or networks connected to any SONW server or to any of the Services, through hacking, password mining or any other means. You may not obtain or attempt to obtain any materials or information through any means not intentionally made available through the Services. You hereby represent and warrant that you have all requisite legal power and authority to enter into and abide by the terms and conditions of this Agreement and no further authorization or approval is necessary. You further represent and warrant that your participation or use of the Services will not conflict with, or result in, any breach of any license, contract, agreement or other instrument or obligation to which you are a party.

  4. Comply with House Rules

    You agree that when participating in or using the Services, you will not:

    • Use the Services in connection with pyramid schemes, chain letters, junk email, spamming or any duplicative or unsolicited message (commercial or otherwise);
    • Defame, abuse, harass, stalk, threaten or otherwise violate the legal rights (such as rights of privacy and publicity) of others;
    • Publish, post, upload, distribute or disseminate any inappropriate, profane, defamatory, obscene, indecent or unlawful topic, name, material or information on or through SONW Services;
    • Upload, or otherwise make available, files that contain images, photographs, software or other material protected by intellectual property laws, including, by way of example, and not limited to, copyright or trademark laws (or by rights of privacy or publicity) unless you own or control the rights thereto or have received all necessary consent to do the same;
    • Use any material or information, including images or photographs, which are made available through the Services in any manner that infringes any copyright, trademark, patent, trade secret, or other proprietary right of any party;
    • Upload files that contain viruses, Trojan Horses, worms, time bombs, cancelbots, corrupted files, or any other similar software or programs that may damage the operation of another’s computer or property of another;
    • Download any file(s) that you know, or reasonably should know, cannot be legally reproduced, displayed, performed, and/or distributed in such manner;
    • Restrict or inhibit any other user from using and enjoying the Services;
    • Violate any code of conduct of other guidelines which may be applicable for any particular Service;
    • Harvest or otherwise collect information about others, including email addresses, without the authorization or consent of the disclosing party; and
    • Violate any applicable laws or regulations;
  5. Use of Services

    • Use of all Services is subject to availability. Office use is measured in whole days, and unused days can not be carried over to the following month. Should you use more Day Office days, or Conference Room hours in a single month allotted in your plan, we reserve the right to charge an additional usage fee. Offices must be cleared at the end of each day and you are solely responsible for your belongings;
    • Drop-In users, Basic and Standard Members may be accompanied by a visitor during their use of office space. Additional visitors may incur additional charges. A visitor and/or guest are defined as a person who does not require access to internet services. If a visitor and/or guest would like internet services we will be happy to provide them for an additional fee;
    • You must not install any furniture or office equipment, cabling, IT or telecom connections without our consent, which we may refuse at our absolute discretion;
  6. Access and Security

    Member entry cards and personal PIN numbers and cannot be transferred, copied, assigned or used by others unless agreed upon by SONW. The entry card issued to you remains the property of SONW and must be surrendered upon request. If your entry card is lost or stolen, a new card will be issued and we may charge a nominal fee to cover the cost of administration and fulfilment. If you are using the business center outside of normal working hours it is your responsibility to lock the front door of the facility when you leave.

  7. Termination of Services

    Basic and Standard Memberships can be cancelled at any time after 180 days. Dedicated/Private Office Memberships require written notice and must be received at least 30 days before the end date of the agreed term. We reserve the right to limit or terminate memberships if we consider it to be non-compliant with any applicable terms or conditions of use.

  8. Drop In / Day Use Cancellation

    Drop In / Day Use reservation cancellations are non-refundable.

  9. Suspension of Services

    We may by notice suspend the provision of services (including access to the facility) for reasons of political unrest, natural disaster, or other events beyond our reasonable control, in which event payment of the standard Member fee will also be suspended for the same period.

  10. Payments

    • Drop-In/Day Use payments are collected immediately at the time the reservation is made securely online. Accepted forms of payment are Visa, Mastercard, Discover or American Express;
    • Basic & Standard Coworking Plans are automatically charged on the first of the month. Member authorizes SONW to automatically charge dues. Accepted forms of payment are Visa, Mastercard, Discover or American Express;
    • Private/Dedicated Office Plan payments are due on the first of the month. Accepted forms of payments are checks or money orders;
  11. Fees

    You agree to pay all fees when they are due. In the event that you do not pay fees when they are due, you may be charged a late fee and interest on the unpaid balance starting from your due date. SONW may also suspend your privileges until the dues are settled. You may also be responsible for any additional collections charges incurred by SONW;